NATIONAL R.O.T.C. CADETS PARENTS ASSOCIATION

WHEELING NAVAL JUNIOR R.O.T.C. CHAPTER

 

BY-LAWS

 

 

PREAMBLE

 

Whereas, the voluntary Naval Junior R.O.T.C. program of Wheeling High School is designed to give the cadets an opportunity to study challenging and exciting academic courses, to encourage critical and creative thinking in these subjects including navigation, oceanography, meteorology, Naval history and tradition, and others pertaining to space age technology.

 

Whereas, the cadets, through diligent application of their talents and energies to the academic offerings, and through their participation in various other activities such as drills, commands and ceremonies, develop leadership abilities, teamwork, self-confidence, high moral principles and personal integrity; all traits which will aid them in the honorable discharge of their duties and commitments as citizens of the United States with pride and determination.

 

Therefore, we the parents of the cadets, as evidence of our belief in and support of the objectives of the program, do hereby pledge ourselves, in a concerted effort, to assist the cadets in the steadfast pursuit of their sanctioned endeavors through the Wheeling NJROTC program.

 

PURPOSE

 

To provide moral, physical and financial support to the cadets in the pursuit of the objectives of the Naval Junior R.O.T.C. program of Wheeling High School.

 

To promote the acceptance and support of the program by the community through publication of the merits of the program and the accomplishment of the cadets.

 

To assist in the coordination of their activities of the community for the moral benefit of both.

 

ARTICLE I: NAME

 

The name of the organization shall be:

 

NATIONAL R.O.T.C. CADETS PARENTS ASSOCIATION

WHEELING NAVAL JUNIOR R.O.T.C. CHAPTER

 

ARTICLE II: MEMBERSHIP

 

A      All parents or legal guardians of cadets actively engaged in the program are eligible to become regular members of the chapter upon payment of membership dues.

 

B       Auxiliary and Honorary Membership of the NJROTC Parent Association Chapter.

1.      Auxiliary membership shall be extended to any person who demonstrates interest in the furtherance of the program through financial or physical support.

2.      Honorary membership may be extended to any person who assists in the program and does not qualify for regular membership.

3.      The name of any candidate for auxiliary or honorary membership must be submitted by a regular voting member at a regular meeting and must receive the approval of the Parents Association Executive Board a majority of favorable votes from the members present.

C       Each regular member and each auxiliary and honorary member shall be entitled to one vote and must be present at the meeting to exercise this right.

ARTICLE III: MEETINGS

A.    Regular meetings for the general membership shall be held one half hour prior to the scheduled cadet award night on the second Wednesday of each month, unless otherwise voted by a majority of the membership. Regular Meetings shall be held during the school year at Wheeling High School at 7:00 P.M.

B.     The annual meeting shall be the regular meeting held in September the fall.

C.     Special meetings may be called by the Executive Committee for the purpose of handling emergency situations that cannot reasonably be delayed until the next regular meeting and may be attended by all members.

D.    In the event of a holiday on or near the date specified for the regular meetings, the members present at the previous meeting may change the date by majority vote.

E.     A quorum must be present at any meetings in which business pertaining to the organization is transacted.

1.      A quorum shall consist of six members in addition to the members of the Executive Committee who are present.

ARTICLE IV: REGISTERED AGENT

A.    The Principal of Wheeling High School shall be the registered agent.

1.      The permanent address of the organization shall be Wheeling High School, 900 S. Elmhurst Road, Wheeling, Illinois 60090.

2.      All correspondence may be addressed to the registered agent at the permanent address.  He/She will receive all organizational correspondence addressed to him/her or otherwise entrusted to his/her care and deliver it to the Secretary no later than 7 (seven) days after receipt of the same.

B.     The officer in charge on the Naval Junior R.O.T.C. program shall be the liaison officer.

1.      It shall be his/her duty to attend all meetings of the organization, to present ideas, desires and opinions of the authorities of the program, and to state the official position of the said authorities on such matters as may require clarification and decision.

ARTICLE V: OFFICERS AND DUTIES

A.    All officers shall be elected in the Spring by majority vote at the May meeting, and shall take office at the annual meeting in September in the fall of that year, and shall consist of the following:

1. President
2. Vice-President
3. Treasurer
4. Secretary

B.     The officers shall serve for a period of one year and can be re-elected.

C.     Executive Committee

1. The Executive Committee shall consist of the four duly elected officers.

a.       In addition to the duties of their various offices, the Executive Committee will be responsible for executing the policy of the organization as is to best accomplish the objectives set forth in the preamble and purpose sections of these By-laws.

b.      In the event of a tie vote on any issue, the deciding vote shall be cast by the Senior Naval Science Instructor.

2.  The Executive Committee shall meet monthly as scheduled.

D.    Duties of the President

1.      Preside at all meetings.

2.      Appoint members to serve on the committees, as needed, as designated in Article VI.

3.      Appoint special committees as circumstances may require with the exception of Section H. directly related to the program.

4.      Is authorized to sign checks for the disbursement of funds.  Amounts over $300 must be co-signed by the President and the Treasurer.

5.      In the event of a vacancy in any of the other offices, the President shall appoint a regular member to serve for the period of the unexpired term.

6.      Appoint a committee to audit the books of the Treasurer and certify to same at the annual meeting.

7.      Appoint a historian for the organization.

a.       The historian shall be responsible for accumulating data on the activities and accomplishments of the organization.

E.     Duties of the Vice President

1.      Perform all the duties of the President in the absence or inability of the President to serve.

2.      Succeed to the Presidency in the event of the resignation, or death, or removal of the President and serve for the completion of the unexpired term.

3.      Coordinate the activities of various committees through the committee chairperson and report the progress and activities of the committees to the President.

4.      Is authorized to sign vouchers for the disbursement of funds directly related to the program.

F.      Duties of the Treasurer

1. Keep and maintain all financial records and make a report of finances at each meeting of the Executive Committee.
2. Make authorized disbursements as directed.
3. Is authorized to sign for the disbursement of funds directly related to the program.  Amounts over $300 must be co-signed by the President and the Treasurer.
4. Deposit all funds in the depository designated by the organization.
5. Shall be present to have the books audited at the end of the term of office by an auditing committee. consisting of 2 members other than officers, who are appointed by the President.
6. Shall present a financial report to the regular membership twice a year at the annual membership meeting and at the last regular scheduled spring meeting.

G.    Duties of the Secretary

1. Keep an accurate record of the proceedings of all meetings.
2. Distribute minutes of meetings, agenda, notices of special meetings and other information as required.
3. Verify potential candidates for office as submitted by the nominating committee and to distribute the final list to all voting members at least one week prior to the scheduled election.

H.    Removing or Recalling Officers

1. An officer can be removed by the unanimous a 2/3 majority vote of the remaining regular members of the Executive Committee, after being counseled by the Executive Committee, and with a after formal notice of cause being has been entered in by the Executive appointed Committee. meeting minutes.
2. In the event of a motion by a regular member to recall a member of the Executive Committee, the Senior Naval Science Instructor shall appoint a committee consisting of two non-involved Parent Association officers and three regular members who shall perform due diligence in determining if there is just cause for a formal notice of removal.

 

ARTICLE VI: DUTIES OF THE COMMITTEES (as appointed by the President)

A.    Publicity and Recruitment

1. Be responsible for the development and compilation of all publicity for the organization Parent Association. All news releases of an official nature shall have the approval of the President prior to release.
2. To cooperate with, and assist, other committees in the development and distribution of special material such as brochures, requests for donations, and other special items as directed by the President.

B.     Ways and Means Committee

1. Be responsible for the development and execution of the program for raising of funds.  All programs are to be approved by a majority vote of members at a regular or special meeting prior to implementation.

C.     Nominating Committee

1. Maintain a current membership roster of the Parents Association as the pool of members eligible for nomination.
2. Select Accept a nominee for each office, namely: President, Vice-President, Treasurer and Secretary, verify eligibility with the Secretary, create ballots, run the election, count votes, and announce results at the scheduled voting meeting.  and submit their names in writing to the President at the April meeting.

a.       Other names may be submitted for nomination by regular members from the floor, with the approval of the nominee.

D.    Auditing Committee

1.      Be responsible for an annual audit of the finances consisting of a review of vouchers, receipts, and bank statements.

2.      The committee consists of the Treasurer and two appointed regular members.  No regular member shall serve two consecutive years on the committee.

 

ARTICLE VII: DISBURSEMENT OF FUNDS

A.    Two members of the Executive Committee shall direct disbursement of funds if less than $300.

B.     All disbursements in excess of $300 must have majority approval of the Executive Committee. 

C.     All requests for expense reimbursement must consist of a valid purchase receipt accompanied by a voucher, which has been signed or initiated by a member of the Executive Committee.

D.    Upon the SOLE DESCRETION of the Parents Association Officers, the Parent Association may pay the chaperone cost in attending a certain function or outing, either in part or in full.

1. The Parents Association Officers will vote on each occasion as it presents itself.
2. A function or outing paid for once will not necessarily be paid for the next time.

 

ARTICLE VIII: AMENDMENTS

A.    The By-Laws may be amended by a two-thirds majority of the members present at a regular meeting after the following conditions have been met:

1. Proposed changes must be submitted in writing at a regular monthly meeting.
2. The Secretary will distribute copies to all members eligible to vote at least one week prior to the next monthly meeting.
3. Action must be taken at the first regular meeting following the meeting at which the proposed change is presented.

ARTICLE IX: EXEMPTION AND EXCLUSION FROM CERTAIN BENEFITS AND ACTIVITIES

A.    No part of the net earnings of the organization shall inure to the benefit of or be distributable to its members, officers, or other private persons, except that the organization shall be authorized and empowered to make payments and distributions in purpose and governed by these By-Laws.

B.     No substantial part of activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation. The organization shall not participate in, or intervene in an election (including the publishing of any political campaign materials on behalf of any candidate for public office).  Notwithstanding any other provisions of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by a corporation exempt from the Federal Income Tax under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law, or (b) by a corporation, contributions to which are deductible under  Section 1/0 (c) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Revenue Law).

ARTICLE X: DISSOLUTION OF THE ORGANIZATION

A.    Upon a motion by a regular member to dissolve the Parent Association a 2/3 majority vote of the regular members is required to approve the dissolution of the organization.

B.     Upon dissolution of the organization, the Executive Committee shall, after paying or making provisions for the payment of all the liabilities of the organization, dispose of all  of the assets of the organization existing exclusively for the purpose of the organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Revenue Law), as the Executive Committee shall determine.  Any of such assets not so disposed of shall be disposed of by the court of common pleas of the county in which the principal office of the foundation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purpose.

 

ARTICLE XI: PARLIAMENTARY AUTHORITY

A.    Robert’s Rules of Order (revised) are the Parliamentary Authority in all matters not specified in the By-Laws.

ARTICLE XII: CONFLICT OF AUTHORITY

A.    In the event of a conflict between these By-Laws and any state or federal law designed to control the operation of not-for-profit organizations, the state or federal laws shall prevail.

B.     In the event of a conflict between these By-Laws and the National R.O.T.C. Cadets Parents Association, the National Association By-Laws shall prevail.

C.     In the event of a conflict as described in Article XII Section A and B, only the section in conflict is over ridden.